Online board meetings are a convenient method to conduct meetings without the need to be physically present. It allows for greater participation and eliminates the need to travel, which is costly and time-consuming. However virtual meetings aren’t without challenges. It is essential to adhere to certain etiquette rules in order to ensure that these meetings are as efficient and efficient as is possible.
1. Use an online icebreaker to enhance engagement prior to and after meetings. This will help board members to get familiar with each other. You can also ask the participants to use the chat box to introduce themselves. It’s a great method for everyone to feel comfortable with the technology and to begin the meeting.
2. Offer training to board members who are less tech-savvy. This will lessen the resistance to adopting new technologies. Additionally, the training will allow them to navigate the portal for boards and other tools with ease. 3. Verify that all participants are logged in and have a stable internet connection as well as good audio/video equipment prior to the start of the call. This will improve the quality of the call. 4. Make sure that all attendees are using the mute button when they are not speaking. This will cut down on external distractions, and reduce the chance of interrupting other board members.
5. Draft and websites record meeting minutes. It is vital to ensure that the minutes serve as a helpful source for attendees and contain all pertinent details. Minute-takers should also strike an appropriate balance between thoroughness, clarity and precision. Furthermore, they should stay clear of including informal discussions or personal opinions in the minutes of meetings.