Secure Data Rooms – How to Securely Share Confidential Documents With Third Parties

Businesses use Secure Data Rooms to safely share confidential documents during transactions. They contain private documentation, IP and copyrighted works which can’t be reused or distributed without the company’s permission. This kind of information can be valuable to your company particularly in the current fast-paced business environment where speed should not be sacrificed in order to ensure security. Using the appropriate tools to share data securely can be a major factor when you negotiate deals with investors, partners or potential M&A targets.

While the majority of virtual data rooms use an array of security features to ensure that only authorized users have access certain documents, it’s important to keep in mind that not all VDRs are created in the same way. This is particularly important when it comes time the ability to print or browse documents off-line.

According to our experience that the majority of secure data storage facilities that offer this feature rely heavily on password protection in order to ensure that only a specific person is able to access the data. This isn’t an adequate enough level of security because it doesn’t address the risk of a user sharing their login credentials with anyone else or allowing someone else to access the data. In addition, many of the systems which allow downloads of documents for offline viewing – especially PDFs – have no security protections at all or provide weak security (such as watermarks). Digify’s solution for a digital data room doesn’t rely on passwords alone or weak authentication mechanisms to ensure that only authorized users are able to access and print documents. Our system utilizes advanced data security such as encryption security, multi-factor identification, threat detection and real-time monitoring in order to ensure that no one is able to gain access.

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